AI-powered FAQ system for restaurant chains using GPT-4.o to automate inquiries, cut response times, and boost customer satisfaction through CRM and POS integration.

AI Calling Agent: Saving $4-5K/mo

Hospitality
5 min read
July 2, 2025
OpenAI API
Vonage
Twilio
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Client and the Problem

Hawaiian Beach Rentals, a premier vacation rental platform in Hawaii, was under increasing pressure due to the high volume of customer inquiries. Despite a comprehensive FAQ section, their support team remained overwhelmed by repetitive questions about booking processes, COVID-19 guidelines, payment methods, and cancellation policies. The manual handling of these inquiries created bottlenecks, delayed booking responses, and risked frustrating potential guests.

The lack of automation in handling routine queries led to slower service delivery and reduced operational efficiency. Hawaiian Beach Rentals needed a scalable solution that could ease the burden on support staff while maintaining high-quality customer service.

To enhance the vacation booking experience, we implemented a custom AI-powered chatbot for Hawaiian Beach Rentals. The system is designed to automate guest interactions, answer frequently asked questions, and collect structured booking details in real time.

A few of the key features include:

  • Rental Booking Assistance – Guides guests through the reservation process by collecting essential details.
  • Automated FAQ Support – Instantly responds to inquiries related to COVID-19, cancellations, payments, late checkouts, and more.
  • Real-Time 24/7 Availability – Offers continuous support, improving accessibility for international travelers.
  • Custom Data Collection Flows – Gathers structured input to streamline follow-ups and speed up bookings.
  • Seamless Integration – Syncs with internal systems to reflect real-time availability and policy updates, ensuring accurate responses.

Timeframe

This build took about 3 months to complete from start to finish. After which our client was able to successfully launch this platform as a SAAS and grew his business, his customer base and his customers' results.